Courthouse Square Internal Staff Team Minutes

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In an effort to prepare staffto address SPOC issues, each item was addressed and assignments were given. ~ Pro r mmin Pro Re 1 s items #1 &#2 ~ ~ ) Randy Curtis will continue to provide this information but is uncomfortable that he has adequate information in background records to answer question completely. He will bring a draft for next meeting to see if we hit the mark on both process and results. Lease studv (item #3) Ken Roudybush and Hitesh Parekh aze working on this item and tryin to use private sactor industry standard as an inflation factor to be consistent. It was recommended that a.n outside agency be hired to do a lease study per county guidelines. Spence Powell & Associates, a Salem firm, had completed a report for Bill Frey eazlier and Randy Curtis only had access to a draft copy when completing his report. Randy Curtis will conta.ct Bill Frey again to obtain a copy of the official final study and the billing for this study. Budget Process (item #4) This item should be in the proforma completed by Melvin Mark Companies. Detail of transit numbers is missing, but transit can provide. Proforma Analysis & Cash Flow Assum~tions (item #5) This could entail a walk-through by Melvin Mark Companies on the detail of the proforma after ~ Melvin Mark Companies has signed a contractual agreement with the county. Renovation Cost of Court House (item #6) Consensus of staff was that renovation costs to convert the first and fifth floors of the courthouse to courtrooms would be incurred whether Courthouse Square is built or not. Dismantling current transit terminal is included in costs of streetscape in current proforma. Randy Curtis will take numbers prepared 5 years ago on court renovations and make adjustments for current rates. This will be a guestimate. Since the Franklin Building use falls in this category as well as Agenda Item #7, it was discussed. Randy Curtis reported that based on the Spence Powell & Associates study done, the Franklin Building could generate rental income for the short term and provide expansion space long term. It was decided that county take a stance on keeping the Franklin Building and put it in writing. Does the City of Salem have a position (item 7) John Whittington and R.G. Andersen-Wyckoff will put together backup documentation including letter from city signed by Andersen-Wyckoff when he was mayor; letters from city on urban renewal dollars; minutes from city council meetings when action took place; and a letter in file where city staff reviewed all four sites and agreed on Senator location. Does the Downtown Association have a position (item #8) R.G. Andersen-Wyckoffwill check with Monica McLin of the Downtown Association for a letter. ~ Carol Fischer will also check past public hearings when Bob Speckman on the behalf of the Downtown Association, testified before County Commissioners regarding this project. Page 2 of 4