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answered so we can come to closure with the public and move on. It was agreed that Mike <br />i~ Hansen, Randy Franke, Billy Wasson and John Whittington work these issues on Friday, <br />December 12"' at 4:00 pm. <br />2. 9versight Committee <br />Draft charter written by Randy Franke and Justice Ed Peterson. Peterson added the last two <br />bullets under task, the other items were in the original draft. Justice Peterson provided the <br />agenda for the first meeting on December 17~' at 8:30 am in Risk Conference Room B. The <br />intent on Monday, December 15~' is for Randy Franke and Luis Caraballo to sign a memo to <br />transmit the recommendations to create a Special Project Oversite Committee, adopt the charter <br />and appoint the members, including the chair for the respective policy boards on Wednesday, <br />December 17"' and Thursday, December 18~`. It was agreed to announce the SPOC group at the <br />Board session on the 17~`. All SPOC meetings aze open to the public. <br />Randy Curtis is preparing packets for the SPOC meeting, it was recommended these packets be <br />in binders and to prepare an exbra book for the public to view. We will hand deliver the material <br />to the SPOC members prior to the first meeting. <br />Billy Wasson requested a timeline for the Courthouse Square block, beginning in 1974 to the <br />present in chronological order. Bullet each significant event, such as: the date the site selection <br />~ was made, the date the senator building was purchased, the date the Beri building was <br />purchased, the date the task force was commissioned, and so forth. Randy Curtis and John <br />Whittington will compile this timeline, noting that the process transcends many political <br />leaderships. Randy Franke requested it be ready for the Wednesday briefing. <br />Mike Hansen asked if SPOC will look back over history or at future decisions. It was suggested <br />that Randy Franke and Mazk Weiprecht be very cleaz in the charter on what role SPOC has and <br />what the boundaries are ( ex: the location is not up for question), with the suggestion that they <br />are proactive. The oversite committee is advisory to the two boazds, not the project. <br />3A. Financial Assessment <br />Ken Roudybush presented the total expenditures by the County to date. These figures don't <br />include the allocation split between the County and Transit. Part of the Transit expenditures is a <br />portion of what the County shows as revenue. Auditors will begin tomonow developing a <br />Sources and Uses statement that they will publish as auditors that will show where the money <br />came from and where it went to. Tom Wolfgram will provide the Transit portion of the <br />expenditures list. Once that report is available, the two individual products will be merged into a <br />Project Statement. Billy must tell Cheryl Martinez what has been spent to date on the project by <br />4 pm today (she has held her article for this information). Part of the confusion has been each <br />section of the project issuing individual reports and then non-accounting people interpreting the <br />information in a confusing manner. Hitesh Pazekh will get the Transit information &om Tom <br />~ Wolfgram and prepaze a statement, include copies of the original documents that you use to <br />derive the summary statement. This will be an ongoing report throughout the project <br />