Courthouse Square Internal Staff Team Minutes

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county employees downtown and parking as their focus in discussions. He will report when he has ~ answers from the Downtown Association. Item 6-B Dismantling Current Transit Terminal The issue of dismantling the transit terminal will be covered in the budget meeting between county and transit tomorrow. Transit will be including these costs in their budget, not in streetscape. Item #5 Proforma Analysis Mike Hansen gave a status report on Melvin Mazk Companies negotiations. A conference call is set between county and transit and Melvin Mark for Friday afternoon. Strategy is to get the main ageement first, but Melvin Mark is pushing to include issue of reasonable and fair compensation beyond the scope of work performed. Billy Wasson added that the Melvin Mazk issue for SPOC would be doing a walk-through on proforma. Melvin Mark will be asked what they are prepared to do to accommodate this request. Additional costs will not be incurred until a contract is signed and we can let SPOC know this if they won't volunteer their time. Melvin Mark has submitted a billing for $232,000. This will be set aside and dealt with when an agreement is reached. Pence/Kelly has also submitted a billing for $57,394 for their involvement with project to date. This bill was given to John Whittington to handle. Process in the past was for Melvin Mark to review and verify, then submit to Randy Curtis and R.G. Andersen-Wyckoff for review and then Transit would pay the bill. Since service was requested by Melvin Mark, it was determined that they should review the bill. ~ Item 10 What are the Alternatives? The issue of "What are the Alternatives?" was discussed. Ken Roudybush indicated he was not ready with a final report at this time and has been struggling with the question. We can do a status report for this ne~rt meeting. R.G. Andersen-Wyckoff ~pressed concerns that this is an position that the transit boazd has not addressed. There are questions they could ask or issues that could be raised, but they can not give answers to those questions/issues. Billy Wasson simplified the question to just report what the issues are, not that we have solutions to them. It is as simple as three options: County builds, transit builds, or no one builds on the block and list consequences involved for each scenario. Recommended by staff to build a worse case scenario with unresolved issues with transit and county covering their specific options respectively and then coordinating if we both walk away. Other Issues Randy Franke addressed a few issues for staf~ s review. The first being a meeting he had with Salem/Keizer School District staff and their interest in possibly relocating their downtown site in Courthouse Square. He directed them to contact Randy Curtis or Billy Wasson for further information. A viable alternative would be to offer them 16` floor space in the Franklin Building, giving us a step up on leasing out space in that area. The Q& A draft that Carol Fischer passed out last week is still in draft form. Please review again for accuracy. Encourage others not directly involved to read to see if other questions are raised. ~ Page 3 of 4