Development Team Meeting Notes (96-99)

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.~ Courthouse Square Design Team Meeting May 8, 1997 - 2 p,m, Attendees: Randy Curtis, RG Anderson-Wyckoff, John Whittington, Curt Pence, Dave Ha}~s, Curt Pence, Leonard Lodder, Alan Costic, and Dan Beney , Randy opened the meeting by reviewing the new timeline that was created as a result of the I InvestmentlDevelopment Team meeting on May 1 st. ' June 1- all agreements underway, including architectural & contracting agreements July 1- private owner financing July 15 - DD drawings (shell); construction documents (parking, utilities, structural); and TI's~lbudget (confirm at $30). You need to change the wording from TI's budget to TI's description. T~ansit and County need to confirm that a$30 allowance is realistic. We need to work with Alan to knovu~ what $30 will buy us. ; August 1 for excavation and some type of testing - Discussion examined what 30 days to d further testing on soil might achieve. There could be some dollar savings. It will be bid like clean d' and if you run into problems, then you add change order to cover costs of difference in distance to haul s il. T'he reason to look at this area early is to know what needs to be done. When demolition is completed, will it be a clean hole? The response was that walls are staying in place. It's the testing under basements then that we are concerned with? The response Was: part of it, yes. What will further testing give us? The advantage testing ahead of time will giv~ us what levels to watch for impacted soils, and there are disadvantage to doing it. This will be left as~n option, and as we get closer to this date, we ca.~ address it. Discussions followed about available site~ to haul impacted soils. What are the bid packages referred to in the timeline? If we have the DD drawings being completed on July 15`~, then the bid packages consisting of ~tructural, excavation, mechanical, and electrical needs to follow the drawings immediately after July 151"' . Pence Kelly will want to include bids on rebar at this time as well as the waterproofing package bid. ~ August 15w is deadline for GMP and also final budget for public and private commitments. Co~Cnmitments need to be finalized for bond sale for September L Discussions centered around how Pence Kelly needs to break out costs for GMP, specifically ill you have general office areas laid out, will conferencing center have a reflected ceiling plan available? ~t will be well defined, but won't be complete with all the detail work. As far as TI's are concerned, onc Transit and County meet with Architect next week, we can provide better answers. These areas don't need~o be broken down to develop the GMP. We will have flexibility later on in the last quarter of the y~ar to detail the project out with ability to move dollazs from one area to another if costs are running higher.', Transit and County are both working with Dan's budget and the components involved in trying~to understand where we stand. There is room to make adjustments later on. Transit and County ill work out the formula for billing splits betwee^ them. RG reported that the bus mall would be separat~, and costs would be shared on the basis of the condominium agreement. The next step would be to identify the different floor occupancy. Alan currently has staff ineml~er working ~