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~ \s <br />Courthouse Square Design Team Meeting <br />June 5, 1997 <br />Present: Randy Curtis, Marion County; RG Andersen-Wyckoff, John Whittingan, Salem Area <br />Transit; Leona.rd Lodder, Arbuckle Costic Architect; Curt Pence, Dave HayS, Pence/Kelly <br />Construction; Dan Berrey; Dan Pretrisuch, Ron Bakker, Project Manager; and Byro~1 Courts, Chief <br />Engineer, Melvin Mark Companies. Kathleen Thorpe, Centurywest Environmental Engineering <br />present for first portion of ineeting. <br />Randy opened the meeting with the introduction of the representatives of the new project <br />management company, Melvin Mark Companies: Dan Pretrisuch, Ron Bakker, and Byron Courts. <br />They will be assuming the functions of project management as Dan Berrey is phas~ing out of this <br />portion of the project. <br />Agenda: <br />1. Parking structure issue - number of sta.lls/cost/design <br />2. Budget issues <br />3. De-watering issue - what is our plan <br />4. Do we have an issue on 80 foot span <br />5. Updates/status reports <br />We need to work on a process to get Melvin Mark up-to-speed on the project as soon as possible. <br />This is a critical component. Randy asked Dan Pretrisuch what they would need to achieve this. <br />Dan had two requirements: a complete set of drawings & as much detail on the budget that exists <br />with breakdowns on components of hazd/soft costs and how it was assembled. These two areas are <br />a major part in their management process. <br />Randy provided Byron and Ron copies of written materials relating to the budget, along with <br />executive summaries of the environmental reports. It was recommended that Bryon, Ron and Dan <br />set up meetings directly with the architect and the general contractor to go through the numbers in <br />more detaiL <br />Curt and Dave (Pence/Kelly) put together a new budget based on the most current set of plans <br />available (dated May 30, 1997). This will provide a new base for us to work with. There have <br />been many changes, new drawings, recalculations since November 22 that have made it difficult to <br />keep track of how decisions were made and based on what numbers for tracking hard costs. <br />County and Transit will need to get together along with Dan Berrey, the private developer, and work <br />on soft costs. Randy had conversations with Bond Counsel yesterday and they need mlore itemized <br />detail to work up their numbers. <br />The question was asked of Melvin Mark Co., if they will be the source to contact for budget <br />updates and tracking of ezpenditures? Dan responded "yes" they will be the gatekeeper of the <br />budget. <br />Page 1 of 6 <br />