Financial- Allan Brothers Coffee

Home Browse Search

agent or a designee must inspect the subject property and compiete the inspection report before the claim may be processed. 6.650 Seff-Move Based on Actual Costs Wdh prior approval from the Relocation Supervisor, displacees may move themselves and be reimbursed their actual reasonable expenses. Generally this is allowed only when the relocation agent can not obtain acceptable moving estimates, or in other circumstances. In advance of the move the relocation agent must advise the displacee that move monitoring for actual cost self moves will be extensive and that this move option is only available under special circumstances. Businesses, farms and non-profit organizations may Gaim reimbursement for actual costs of a self-move. This kind of move requires careful monitoring by the agent to be certain that claims are valid. The monitor must confirtn that hours claimed for each employee are reasonable, the move was conducted in a workman-like manner, and that no ineligible expenses are inGuded. FoRn 734-3620 is used to claim reimbursement. The region relocation agent must inspect the subjed property and complete the inspection report before a self-move actual cost claim may be processed. Eligible expenses may include truck or cargo trailer rental, special moving equipment rental, and wages for hired movers. All expenses must be supported by paid invoices or other documentation. No payment may be made for the time of the displacee or the displacee's family. If the displacee's own equipmerrt is used, payment may be made for gasoline, oil, depreciation, or other expense .incurred by the use of the equipment during the move, provided such expense is actual, reasonable, necessary, documented, and approved by the Relocation Supervisor. Fortn 734-3620 is used to claim this benefit. , 6.655 Move Specifications Move specifications are insiructions as to how the move is to be performed. They are a detailed agreement befinreen the displacee and the Right of Way Unit on what is to be moved, how it is to be moved, and where it will be moved. Further, it becomes the basis for preparation of the estimates because it informs the estimator of what must be done to accomplish the move. Following are some of the details that must be in the specifications: 1. The order in which the move is to occur (to minimize down time and facilitate move monitoring, etc.). 2. The timing of the move should be specifically addressed ('is a week-end or a night move justified; how many days will the move take). 3. ftems requiring special handling, packing, detachment and/or reinstallation need to be identified. 4. An inventory of the items to be moved needs to be developed prior to the move and adjustments, if any, to the inventory need to be made prior to the move. 5. A specific replacement site, needs to be identified. 6. Unique circumstances of the move need to be addressed, such as whether convenient loading docks or elevators will be available during the move. The move specifications should be developed in consultation with the displacee. In specialized or complex moves the specifications may require the assistance of a consultant who has expertise in the type of property or business being moved. The specifications should be developed and have the concurrence of all pa~ties before move estimates are secured or an actual cost move is started. 6.660 Move Monitoring and Monitoring Report Purpose: To assure that the inventory is moved according to the move specifications. Moves are monitored to assure that the inventory the estimates were based on is moved to the specified location and that the charges are actual and reasonable. All moves require monitoring, but it is the self-move based upon estimates or actual which requires the most extensive monitoring. The amount of monitoring done on a move is determined by MAY 1996