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COMMONLY ASKED QUESTIONS (Continued) 13) What records must i kee~~ For how lona~ Contractors and subcontractors are required to keep records necessary to determine if prevailing wage rates were paid. These records must iqclude the Payroll and Certified Statement Form (WH-38) as well as the following: The name and address of each employee; the work classificationls) of each employee; the ratels) of wages and fringe benefits paid to each employee; the rate(s) of fringe benefit payments ~made in lieu of those required to be provided to each employee; total daily and weekly compensation paid to each employee; daily and weekly hours worked by each employee; apprenticeship and training agreements; any payroll and other such records pertaining to the employment of employees upon a public works contract. Administrative rules on prevailing wage rates require that these records be kept for a period of three (3) years from the completion of the public work contract. Other legal considerations may require retention of records for a period greater than 3 years. Records relating to public works contracts must be maintained separately from records relating to private projects/contracts. 14) What forms are ~ublic agencies reauired to file with the Bureau of Labor and Industries~ Public agencies are required to prepare and file a list of every public improvement that the agency intends to fund during the subsequent budget period with the Commissioner of the Bureau of Labor and Industries (ORS 279.023[2)1. If, after the original filing, the agency plans additional public improvements, a revised list is to be submitted (OAR 839-16-008(211. The "Notice of Award of Public Works Contract" is to be filed with the Wage and Hour Division within 30 days of the date when a contract is awarded which requires the payment of prevailing wage rates (i.e., is regulated under ORS 279.348 to 279.380). Civil Penalties may be assessed for failure to file this Notice. Copies of the "Planned Public Improvement Summary" (Form No. WH-1181, the "Capital Improvement Project Cost Comparison Estimate" (WH-1 191, and the "Notice of Award of Public Works Contract" (WH-81) can be found at the back of this booklet. 15) Does a contractina a n y have anv oo~~er to enforce ~ m n of prevailing wage rates on its oublic works Rrojg~ts? Yes. According to ORS 279.314, all public contracts for work or services must contain a clause or condition permitting the contracting agency to pay a worker's past due wage claim, charging the payment against funds due or to become due to the contractor. JANUARY 1, 1997 PAGE 5