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From: "Craig Lewis" <CLewis@melvinmark.com> <br />~ To: GWM1.M-MAR1(BWASSON) <br />Date: 1/22/99 3:30pm <br />Subject: Comments on the Steetscape Agreement <br />Billy- <br />I have reviewed the streetscape agreement and have the following comments: <br />Section 3 paragraph a-You would think the public improvement bidding <br />requirements would require us to award the contract to the lowest streetscape <br />bidder. <br />Section 3 paragraph b-I know I'm stating the obvious, but this five day review <br />period will not allow time to include any modifications in an addendum. <br />Section 3 paragraph c-Although it appears to be in conflict with paragraph a, <br />this statement is helpful and should address our concerns about awarding the <br />bid to a contractor who is not necessarily the lowest bidder. <br />Section 4-Ten days is an awfully long time to wait for the City's response to <br />a proposed change order. I'm sure there will be circumstances where the <br />contractor will need an approval on a streetscape change order within a few <br />days. <br />Section 7 paragraph b-This requires us, and more specifically the contractor, <br />to submit a streetscape pay application detailing unit quantities and costs. <br />As you know, pay applications do not contain this type of detail. We would <br />typically only receive percentage complete numbers based on the schedule of <br />values. The streetscape contract calls for the itemization of work completed <br />but this is somewhat vague. This requirement is in addition to the detailed <br />initial bid issue Leonard is addressing now. If we cannot negotiate this out, <br />we need to address this in the addendum. This is a cumbersome requirement and <br />will likely add cost to the bid. <br />-Also, while it may not be a problem until the end of the project, we will <br />essentially have to carry the streetscape payments until we are reimbursed by <br />the City. The construction contract allows twenty days from receipt of the <br />pay app to the payment date. This agreement states that the City will <br />reimburse us thirty days after receipt of the As the streetscape costs will <br />be loaded towards the end of the project, we will need to have funds on hand <br />to make the progress payment. <br />CL <br />CC: GroupWise 4_1.SMTP("acarch@open.org") <br />~ <br />