Courthouse Square Internal Staff Team Minutes

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Ethics, the Oregon Conflict of Interest law and (to the same extent as if a Director of the Salem Area Mass Transit District) to the code of ethics adopted by the Salem Area Mass Transit District. Functions of the Committee: The Committee shall consult with and advise the Courthouse Square Joint Coordinating Teami (Coordinating Team) and both Boards on matters referred to them relating to Courthouse Square Issues. "Courthouse Square Issues" shall mean matters relating to the Courthouse Square praject budget, proformas, cash-flow ~ projections, project schedule, value engineering, constructability analysis, and, additionally, any other matters and issues relating to the financi.ng, budgeting, and construction of the Courthouse Square project as may be clearly and explicitly described in writing by both Boards or the Coordinating Team. However, notwithstand~g the foregoing, all political and public policy :ssues and considerations shall remai.n the exclusive responsibility of the Boards. The Coordinating Team ahall keep the Committee informed on matters relating to the Courthouse Square Issues. The Committee shall provide its advice, on matters referred to it, in writing (Committee meeting minutes shall meet this requirement). On issues for which the Committee and Coordinating Team do not concur, the respective Boazds shall be briefed on the issues involved and shall give direction to the Coordinati.ng Team and i.nform the Committee of their action on those issues. The Committee may communicate with the Project Coordinators and/or the Board Liaisons of both Boards at any time regarding matters relating to the Courthouse Square Issues, and shall make reports to the respective Boards as they deem appropriate. Meetings of the Committee: Z`he Committee shall meet monthly with the Coordinating Team or as otherwise needed, at the call of either Board, the Coordinati.ng Team, or at the call of any ~our members of the Committee. A quorum {~j ~ of the Committee must be present at any meeting to consider any matter before the Committee and provide advice. Term: It is the intention of both Boards that the Committee be dissolved no later than substantial completion of construction on Courthouse Square. 1 The Ch2 Joint Coordinating Team is a committee composed of key internal etaff members from Marion County and Salem Area Transit; Melvin Mark Co., and Board Liaisons who shall meet ~ regularly to collaborate on key technical and policy issues regarding Courthouse Square. Ch2 Citizen Advisory Comuuttee Charter 05/O1/98 2