Courthouse Square Internal Staff Team Minutes

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Randy C~rtis recommended that staff frame the issues before SPOC and let SPOC confirm that we ~ have made the correct decisions giving us their endorsement. This will help minimize criticism received from the press/public. Carol Fischer will develop a written form and prioritize the issues covered above. There is still concern that the press will still question what it means to employees with rent increases and it doesn't deal with what rental rate the Franklin Building generates. The bottom line will still be that the department has to pay more rent per square foot and could possibly lose employees. If county can cover from other areas that is fine. Staffwill have no alternative but to stick with Ken's answer that it is not fair to associate those increases to spec~c departments when we won't know the impact until we go through the budgeting pmcess. We do acknowledge that there will be service impacts. R. G. Andersen-Wyckoff presented a more simplistic approach to follow. Prepare a new graph based on the following computation: # of s.f. per department (building) x$ rental ra.te and develop a composite rental rate to graph instead of the outside rental figure of $1.47 to compare with Courthouse Squaze rental rate. Courthouse departments that must vacate, plus the Best Building (Annex) times $1.47 outside rate. Franklin Building/County departments staying in courthouse times $1.00 (estimated rental rate as of 7/1/99). Equitable Building 3,000 s.f. x$1.35 rate. Ken will be the spokesperson for this issue and obtain the appropriate data to work up this option in the conceptual azena. ~ Randy Curtis recommended that the press be invited to meet with a team of staff inembers and present information requested by the public information inquiry. Carol Fischer, Ken Roudybush, Billy Wasson, John Whittington, Randy Franke and representative of General Services staff will be available for this presentation. Cazol Fischer will invite Craig Harris of the Statesman 7oumal and Cheryl Martinez of the Oregonian to attend. Randy Franke will e~end an invitation to Justice Petersen to sit in on this presentation as well. Don Palmer will check his schedule and try and be available to pazticipate via telephone conference call. Carol will try and set the meeting for 10 AM in the Board of Commissioner's conference room on Friday, February 20, and will confirm this meeting for participating staff. 3. SPOC Agenda The agenda was sent out and e~ra copies were available for staff if they wanted one. 4. Remodel Costs Randy C~rtis prepazed a information sheet for Billy Wasson to answer any questions developed at SPOC's meeting next week concerning remodel costs for the courthouse and the Franklin Building. Outside developers were consulted for TI's costs and courthouse renovations were discussed with 7erry Frost, 7im Murchison and Judge Lipsomp for their future needs. Randy Curtis will have a staff member from General Services available as a backup during that presentation to SPOC to assist with technical questions. ~r+~ Page 3 of 4