Courthouse Square Internal Staff Team Minutes

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Courthouse Square Internal Staff Team Meeting ~ February 19, 1998 Minutes Summary Attendees: Marion County: Ra.ndy Curtis, Sheryl Derting, Ra.ndy Franke, Ralph Grim, David Hartwig, Mike Hansen, Hitesh Parekh, Ken Roudybush, Billy Wasson, Transit: R. G. Andersen-Wyckoff, John Whittington, Mazk Wieprecht, Tom Wolfgram; Melvin Mark Companies: Craig Lewis, Dan Petrusich; Arbuckle, Costic: Leonazd Lodder Guest: Don Palmer, Palmer, Growth & Pietka, Inc. Agenda 1. Lease Study 2. FTA Update 3. SPOC Agenda 4. Remodel Costs 2. FTA Update John Whittington reported that transit received a letter from FTA approving sole sourcing and authorized work completed by Pence/Kelly Construction and Arbuckle Costic Architects. This means that FTA sees the procurement to the project as appropriate use of federal funds to pay these bills. ~ Additional update from Development team meeting earlier will lead to reconciling proforma prepared by Melvin Mark with budget prepared by staff. Tom Wolfgram completed a side by side analysis between the proforma and staff budget and clarified some budgeting assumptions. Melvin Mazk will be working on a new proforma based on this discovery. The next phase is to update current expenditures from December 1. Concern was raised about SPOC not receiving materials in advance for review. Billy will address this concern by being responsive to a public information request that generated this new information and will supply to SPOC out of courtesy. It was suggested that he address this issue with the chair prior to meeting. 1. Lease Study Ken will address this agenda item. We had requested additional data and the simplistic line chart showing spread between lease outside vs. Courthouse Square and the numbers were greater than anticipated. Don Palmer made changes in the reporting of land costs and total project cost is closer to $31 million. Ken's staff prepazed charts and other options on the bar line graphs as handouts. Staff discussed savings depicted on the charts comparing Courthouse Square rates over renting from the outside ma.rket in terms of operating dollars available during this time period. Don Palmer's approach was more in savings to the ta~~payer, not as operating costs. See it more as public saving property ta~~es. John Whittington felt this statement should be reiterated on Tuesday as a positive for the project. Staff was asked how we answer the question: what if we don't move out of the Franklin Building ~ and other private leases and there is a smaller need for space in Courthouse Square? Randy Franke Page 1 of 4