Development Team Meeting Notes (96-99)

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COURTHOUSESQUARE DEVELOPMENT TEAM MEETING A DECEMBER 4, 1997 Attendees: Randy Curtis, Ralph Grim, Hitesh Pazekh, Ken Roudybush, Billy Wasson, Mazion County; R.G. Andersen-Wyckoff, John Whittington, Sa1em Area Transit; Dan Petrusich, Craig Lewis, Melvin Mazk Companies; Alan Costic, Leonazd Lodder, Arbuckle, Costic Architects; and Curt Pence, Pence/Kelly Construction. Randy Curtis opened the meeting by introducing Billy Wasson to the Development Team. H'is role in the project was made official yesterday. Today's agenda will include an e~lanation of what has occurred during the last week and primarily yesterday, and the second will be to talk about the change in roles and responsibilities and how it impact the consultants. Randy and RG had an opportunity to brief all of the consultants on what was happening in the last few days. Billy gave an explanation of why he was recruited by the Boazd of Commissioners Chair. The primary reason being his background in the last 10 yeazs as developer/project manager of the Aumsville Highway Conections complex. While his e~erience is limited to the orientation of the more traditional approach for a government agency, but that doesn't mean this project will be done that way. Questions have been raised all over about the project. The first order of business is to identify all the questions and attempt to lay to rest as many as possible, as soon as possible. One question that would impact contractors and the county is the serious criticism raised about county doing business with contractors without a contract in place. My first message to this group is we will not do business with a contractor without a signed contract in place. As to Melvin Mazk, this is not your fault, but with the public scrutiny we have been under, this azea needs to be cleaned up before we proceed. Legal counsel states that we aze close with a draft. Legal also suggested a joint meeting of county and transit and their respective legal counsels review this draft. Billy also had a copy of the county press release issued yesterday regarding Randy's letter of resignation and also mentioned R.G.'s letter to his boazd. Included was the county internal staff team put together identifying roles, functions, and expertise they provide to the team. Billy is not designated as"project manager" but will be the county coordinator along with John Whittington who has been named coordinator for transit. County will assume the lead role. Billy has not left his other position as Director of Corrections. A question was asked about a clarification of Billy's other duties. Ken does not see this role as a part- time position as Billy stated, but some of his other duties are in the process of being assigned to other staff. Additional intemal meetings are needed to further review this azea. Curt wanted to clarify the distinction between having a general contractor on board vs. hazd bid. With a general on board, the subs would all be bid out. It is the best of both worlds with general on board, but you would still bid everything out. Billy responded that they can't judge how broad base the criticism really is, a lot of people or just a few screaming very loudly. One of the many issues may be that people do not understand this forum vs. the ~ more traditional hazd bid process and then select the general. We will be creating an e~rtemal committee to advise the county and could include members from the community, the Statesman Joumal, technicians Page 1 of 6