Financial- Proforma - Laserfiche WebLink

Home Browse Search

Feb. 11, 1999 To; Marion Co. Board of Commissioners From: Billy F. Wasson, Manager Courthouse Square Project Re: Award of bid for construction of the project Recommendations: 1. Award the bid for construction of the project to Pence /Kelly Inc. of Salem, Or.. Included in the award is the base bid and alternates 1, 2, 7, 9, 10, 11, 12, 13, 14 and 15 (per the attached bid summary sheet). 2. Authorize staff to finalize the contract with Pence/Kelly and execute it on behalf of the County. 3. Once the contract is finalized authorize the project manager to issue the notice to proceed with the construction by Pence/Kelly. Background: After months of plan develop and a thirty day public bidding process the Transit District and County publicly opened the bids for the project on Feb. 4'". At S:OOpm. Six bids were received and confirmed as qualified bidders. The attached analysis documents the fact that Pence/Kelly Inc. of Salem, Or. is the lowest bidder. On Feb. 11 at noon the Citizens Advisory Committee met and considered the staff recommendations and are also recommending the award with alternates as contained in this recommendation and on the attached bid summary sheet. This bid award with alternates that totals $18,459,484.00 is substantially below our previous estimate of cost of construction ($3.8million lower). , The contract with the contractor has already been developed, reviewed and approved by both the Transit District and County Legal Counsels. We included the agreement in the bid specifications and the contractor had the opportunity to review it in the context of putting together their bid proposal. So other that including the name of contractor, bid amount with alternates the agreement should be relatively easy to put in place.