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. , .. .. <br />ADMINISTRATION <br />(503) 588-5455 <br />fAX (503-588-5495) <br />FACILITIES <br />MANACEMENT <br />(503) 588-5154 <br />FAX (503-373-4430) <br />HUMAN RESOURCES <br />(503) 588-5165 <br />FAX (503-588-5495) <br />PURCHASING & <br />SERVICES <br />(503) 588-5295 <br />fAX (503-373-4379) <br />PROPERTY MANAGEMENT <br />(503) 588-5047 <br />FAX (503-588-5495) <br />BOARD OF <br />COMMISSIONERS <br />Randall Franke <br />Gary Heer <br />Mary 6. Pearmine <br />ADMINISTRATIVE <br />OFFICER <br />Ken Roudybush <br />CC; ~'is~al <br />3~~a6v~~yn , ~,S . <br />~v .~~,~~~ <br />l~larionCo ° ~~~D~ ~~ ~~ - <br />un t D ~,~,C~ <br />~ FF3 1 0 1948 a <br />OREGON <br />GENERAL SERVICES MARIQN CUUceTY <br />February 17, 199~~ARD OF COMM~~~ (1NE~tS <br />MEMORANDUM <br />To: Ken Roudybush, County Administrator <br />From: Elyn M. Ly Property Manager <br />Subject: Requ t to reduce Courthouse Square General Services <br />Administrative and Management Services Fees for Fiscal Year <br />1997/98 <br />When the budget was prepared for the Courthouse Square construction project <br />last April, it was anticipated the project would have been in construction by <br />the end of this fiscal year. Start up construction costs were included in the <br />budget of $12M. Cbnent data indicates that the actual expenditures in this <br />fiscal year may not exceed $1.5 M. General Services administrative fees of <br />$25,121 and Management Services fees of $52,910 were included in the <br />budget. General Services administrative fee on $1.SM is $3,135 and <br />Management Services fee is $6,603. I propose to reduce the fees by $21,986 <br />and $46,307 respectively. <br />As of 7anuary 31, 1998, the fees charged exceed the proposed amounts, I have <br />prepared a journal voucher to adjust the charges to the Courthouse Square <br />project and reduce General Services and Management Services revenues by the <br />respective amounts. I have also attached a proposed reduced budget that <br />supports the reduction in fees if it should be nceded for supplemental budget. <br />It is respectfully requested the reduction of fees be approved as provided by <br />MC Administrative Policies G 1. Please return the signed request to me and I <br />will process the necessary fiscal documents. <br />APPROVED: <br />3- ~O - <br />Ken Roudybush, ounty Administrator Date <br />100 High Street NE, Room 5321 . Salem, Oregon 97301-3665 <br />