Financial- Century West (File1-2)

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• ; C E NTU RY ENGINEERING CORPORATION WEST ~ October 2, 1998 Elyn Lyon Marion County 3150 Lancaster Drive NE Salem, OR 97301 Subject: Courthouse Square project transfers Work Orders 19, 25, and 26 Dear Elyn: As we discussed yesterday, attached, please find copies of the following: • Work Order 19, Change Order 1; • Work Order 25, Change Order 1; and • Work Order 26. We are sending the originals to David Hartwig for his signature. It is my understanding, based on our conversation, that you will inform David that we are in agreement on the accounting and funds transfer issues. The objective of the transfers is threefold; 1) transfer sufficient funds from existing Courthouse Square projects into Work Order 25 to cover work performed outside the original scope and budget of the project, 2) transfer funds from e~sting projects into Work Order 26 in order to cover the estimated project costs, and 3) transfer remaining available funds from other open Courthouse Square projects into Work Order 19 to be applied toward remedial activities that may be necessary during construction excavation oversight. According to your "Century West Work Order Expenditures" spreadsheet, updated September 9, the total available for transfer to other projects is $104,296. An additional $15,209 is available from Work Orders 20, 21, and 23, which are listed as closed on your spreadsheet. As we discussed, including the remaining funds from these projects provides a new potential of $119,505. The following describes the steps necessary to transfer project funds appropriately: To determine the total amount available for transfer into Work Orders 19, 25, and 26, subtract the total available funds in Work Orders 19 and 25, as of September 9, from the overall total available funds. 119,505 - (75,964 + (-3,505)) =$97,046 1593 Clay St. NE Salem, Oregon 97301 ~ (503) 540-0995 phone (503) 589-1657 fax ~` ~~ ~o ~ -~0 7fo `~Oa'~ .3~5 - ~o ~~