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Functions of the Committee: <br />The Committee shall consult with and advise the Courthouse <br />Square Joint Coordinating Teami (Coordinating Team) and both <br />Boards on matters referred to them relating to Courthouse Square <br />Issues. "Courthouse Square Issues" shall mean matters relating to <br />the Courthouse Square project budget, proformas, cash-flow <br />projections, project schedule, value engineering, constructability <br />analysis, and, additionally, any other matters and issues relating to <br />the financing, budgeting, and construction of the Courthouse Square <br />project as may be clearly and explicitly described in writing by both <br />Boards or the Coordinating Team. However, notwithstanding the <br />foregoing, all political and public policy issues and considerations shall <br />remain the exclusive responsibility of the Boards. The Coordinating <br />~'eam shall keep the Committee informed on matters relating to the <br />Courthouse Square Issues. <br />The Committee shall provide its advice, on matters referred to it, in <br />writing (Committee meeting minutes shall meet this requirement). On <br />issues for which the Committee and Coordinating Team do not concur, <br />the respective Boards shall be briefed on the issues involved and shall <br />give direction to the Coordinating Team and inform the Committee of <br />their action on those issues. The Committee may communicate with <br />the Project Coordinators and/or the Board Liaisons of both Boards at <br />any time regarding matters relating to the Courthouse Square Issues, <br />and shall make reports to the respective Boards as they deem <br />appropriate. <br />Meetings of the Committee: <br />The Committee shall meet monthly with the Coordinating Team or as <br />otherwise needed, at the call of either Board, the Coordinating Team, <br />or at the call of any four members of the Committee. A quorum (4) of <br />the Committee must be present at any meeting to consider any matter <br />before the Committee and provide advice. <br />Term: It is the intention of both Boards that the Committee be dissolved no <br />later than substantial completion of construction on Courthouse <br />Square. <br />1 The Ch2 Joint Coordinating Team is a committee composed of key internal staff inembers from <br />Marion County and Salem Area Transit, Melvin Mark Co., and Board Liaisons who shall meet <br />regularly to collaborate on key technical and policy issues regarding Courthouse Squa~e. <br />Ch2 Citizen Advisory Committee Charter _ <br />05/O1/98 <br />2 <br />