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This bid process has been developed to minimize design discrepancies: Upon completion of the construction documents by the Architect, they will be released for public review and bidding by General Contractors. An advertisement for bid will be released to newspapers and plan exchanges (prior to release of the drawings) which will include important dates, times, and procedures for qualification to bid on the Courthouse Square Project. 1. Obtaining Documents: Full sets of construction drawings and project manuals will be available for review and bidding purposes at the following locations: a. Plan Exchanges b. ArchitecYs Office c. Salem Printing & Blueprint, Inc. There will be a refundable deposit required for each set of drawings and specifications. 2. Substitution Requests: During the bidding period, contractors and subcontractors may submit product information on items, not already specified, for review and preapproval. During the review of the non-specified product, the Architect shall determine whether or not the product and/or data equals or exceeds that which is specified. The substitution request shall be made on the attached form (include necessary back-up information to assist with the evaluation) and submitted to the Architect for review. The subsequent addendum shall include a list of all approved substitutions. Substitution requests will only be received up until seven days prior to the bid date. Any substitution submitted after this date will be automatically rejected. 3. Addendums: Addendums will be prepared during the bidding period and will include the following: a. Clarifications to the construction documents. b. Corrections to the construction documents. c. Approved substitution request. d. Additional drawings and information. e. List of attendees at the pre-bid conference.